Shaker All Sport Booster Club Fundraising Policy

Purpose:

The Shaker All Sport Booster Club is committed to ensuring all fundraising supports North Colonie athletic programs in a positive, inclusive, and responsible way. This policy applies to all teams, coaches, parents, students, and community members involved in fundraising under the Bison Boosters name.

Policy: Fundraising is Encouraged – Not Required

Student Athletes and their families/guardians shall not be required to participate in or promote the Club’s fundraising efforts or the fundraising efforts of any specific athletic program. The Club encourages individuals to financially support the fundraising efforts of the Club and/or athletic programs at any financial level if they choose to do so. In order for the Club to continue to be a viable supporter of the NCCSD athletic programs, events and activities it is important and strongly encouraged that each Team Liaison propose fundraising activities for their team to partner with the Club in a mutually beneficial and positive manner.

Key Guidelines:

  1. All Fundraising Must Be Approved First

All fundraising activities must be submitted using the official request form and approved by the Vice President of Fundraising before anything is advertised or started.
Questions? Email: fundraising@bisonboosters.org and president@bisonboosters.org 

2. Contracts Must Be Reviewed and Signed Properly

Any contract must be reviewed and signed by a Club officer (President, VP, or Secretary). Another person (coach, parent, AD) may be allowed to sign if the Board approves it.

3. Follow All Laws and Rules

Fundraisers must follow all local, state, and federal laws—especially those involving raffles, food sales, or games of chance. The request form must explain how these rules will be followed.

4. Use of School Property

If you plan to hold a fundraiser on school grounds, a Building Use Form must be completed and approved by the district before the fundraiser can be approved. District rules and policy must be abided by.

5. Insurance Requirements

If the fundraiser requires insurance from the school or Booster Club, this must be clearly noted in the request.

6. 80% of Proceeds Must Go to the Athletic Program

Fundraisers that do not include exchange of goods, services and/or raffle tickets must return at least 80% of proceeds to the Athletic Program. If not, you must explain why and in order for approval to be considered.

7. Final Approval and Posting

Teams will receive an email letting them know if the fundraiser is approved or denied. All approved fundraisers will be posted on the Club website for community reference.

8. Recordkeeping

All money raised must be submitted and accounted for within 10 business days of the fundraiser ending. If Team representatives are collecting funds, a detailed record of funds received should be kept and turned in with deposits.